Corporate Travel and Expense Administrator

Corporate Travel and Expense Administrator

Reports to
Corporate Travel & Expense Manager

JOB DESCRIPTION

Summary/Objective

The Corporate Travel and Expense (T&E) Administrator will manage and support all business travel through the monitoring of policy compliance and reconciliation of business-related expenses. 

Essential Functions

• Manage the Concur travel and expense system including administration of employee status, coding and updates
• Review expense reports for accuracy and compliance with the T&E corporate policy, making independent decisions on compliance and approval/denial of submitted expenses
• Promptly resolve issues directly with employees, managers, and/or outside vendors related to non-compliant expense claims
• Update the T&E corporate policy, educate employees on changes, respond to inquiries and obtain and maintain a database of employee acknowledgement of policy receipt
• Develop and administer training to employees on the T&E corporate policy, Concur platform, and expense report submission process
• Assist with driving continuous improvement of the travel and expense programs in conjunction with the T&E Manager
• Provide reporting and perform additional assignments for T&E Manager as needed

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Attention to Detail: Taking responsibility for a thorough and detailed method of working.
2. Customer Focus: Knowing the (internal and external) customer business needs and acting accordingly; anticipating customer needs, and giving high priority to customer satisfaction and customer service.
3. Usage of Technical Expertise: Acquiring and applying technical and functional knowledge in one's own technological area of specialty.
4. Financial Awareness: Actively seeking opportunities to optimize financial costs and investments when making decisions that have a financial implication.
5. Initiative: Spotting opportunities within a circle of influence; anticipating threats and acting on them; self-starting rather than waiting passively until the situation demands action.
6. Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

Must be able to perform repetitious hand/eye movement. Must be able to sit for long periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

5%

Required Education and Experience

1. 2 year degree
2. Minimum 2 years in related Travel or Expense review position

Preferred Education and Experience

1. 4 year degree in relevant Travel Program
2. 5 years in related Travel or Expense review position

Additional Eligibility Qualifications (Knowledge, Skills, Abilities)

1. Experience in Travel Reservation systems
2. Experience in Concur

AAP/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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