Executive Coordinator

Executive Coordinator

Classification
Exempt or Non-Exempt

Reports to
Regional President

Date
November 1, 2024

JOB DESCRIPTION

Summary/Objective

Enhances effectiveness of RP by performing a multitude of tasks, including but not limited to, clerical and administrative functions, as well as financial reporting and assisting with new store construction/renovations.

Essential Functions

1. Produces reports as needed and disburses to RP and team leads
2. Maintains RP's appointment schedule by planning and arranging meetings, travel, events (CES Conference/Holiday Party).
3. Reconciles purchase card for RP and approve all expense reports.
4. Update training materials used in new Sales Rep classes
5. Assist in resolving lease issues
6. Coordinate outside sales event/trade shows.
7. Answers calls from team leads and RPs after hours when urgent situations arise (ADT).
8. Must be able to multi-task.
9. Computer literate and competent in Microsoft 360 (Excel, Word, Power Point).
10. Proficient or fast learner in all systems utilized by our company (AMT, ALM, Concur, Service Channel, Service Now).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
2. Adaptability: Maintaining effectiveness in reaching set goals by adapting to changed circumstances, tasks, responsibilities, and people.
3. Attention to Detail: Taking responsibility for a thorough and detailed method of working.
4. Oral Communication: Shaping and expressing ideas and information in an effective manner.
5. Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
6. Results Orientation: Being persistent and showing perseverance on achieving concrete and tangible results out of personal responsibility; getting optimum results from situations and being ready to take action and show tenacity in case of obstacles or resistance.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to perform repetitious hand/eye movement, Must be able to sit for long periods of time, Must be able to lift up to 15 lbs.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel
1-10%.

Required Education and Experience

1. High School diploma or GED

Preferred Education and Experience

1. Excellent computer skills as well as both written and verbal communication skills.
2. Property Management and/or Construction.

Additional Eligibility Qualifications (Knowledge, Skills, Abilities)

At least 2 years prior experience in a similar role

AAP/EEO Statement
[Insert AAP/EEO statement here, if applicable.]

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.